Graduating Students Early in PowerSchool

When a student is graduating early, the following steps must be taken when exiting the student prior to the last day of school (this procedure should not be used for students graduating in June before the last day of the calendar year – they will roll into the Graduated Students school during the End of Year Process in PowerSchool):


Transfer Out/Modify Student Enrollments:


Archive the Student’s Final School Enrollment and create a New School Enrollment:

  1. Select the student that will be graduating early.
  2. Navigate to the Functions student screen and click the Transfer Out of School link.
  3. Enter the Transfer Comment as "Graduated."
  4. Enter the date of the student's transfer. This should be the day after the student's last day in class.
  5. Select an Exit Code appropriate for a graduating student (GR Graduated)
  6. Also Transfer out of selected programs – Check any programs listed
  7. Click Submit.
  8. Verify that the student was successfully transferred out of school. The words "Transferred Out" should be displayed at the top of each student page.

Navigate to the Functions student screen

  1. Click the Re-Enroll In School link.

  2. Enter the Date of re-enrollment. This date should be the same as the student's previous exit date.

  3. Do not select an Entry Code.

  4. Enter an appropriate Entry Comment such as "Graduated."

  5. Select a Full Time Equivalency.

  6. Do not restore the student's course enrollments.

  7. Click Submit. By re-enrolling the student into the current school, the student's final school enrollment has been archived as a previous enrollment.

Navigate to the Transfer Info student screen

  1. Verify that the student's most recent enrollment is archived under Previous Enrollments
  2. Click on the entry date under Current Enrollment
  3. Change Exit Date to match Entry Date
  4. Select an Exit Code appropriate for a graduating student (GR Graduated)
  5. Submit

Navigate to the Transfer Info student screen

  1. Click on the most recent entry date under Previous Enrollments
  2. Enter the School Completion Status for this student
  3. Submit

Navigate to the Scheduling Setup screen.

  1. Verify that the Schedule This Student check box is not checked.
  2. Verify that the Next Year Grade is set to 0.
  3. Verify that the Next School Indicator popup menu is blank.

Modify Student Field Values:

  1. Return to the Start Page
  2. Verify that the graduating student is the ONLY student in your selection
  3. Select Student Field Value from the blue functions menu
  4. Change the following fields:
  • Enrollment_schoolid: 999999
  • Enroll_status: 3
  • Grade_level: 99
  • Graduated_schoolid: 1443
  • Graduated_schoolName: Unionville High School
  • Schoolid: 999999